Restroom cleaning log: free printable template
A restroom cleaning log is the sheet posted in a restroom to record each cleaning: date, time, whether paper and soap were refilled, any issues and the cleaner’s initials. This template has 14 lines per page and works for offices, restaurants, gyms, gas stations and stores. Download the PDF to print it or the Excel file to edit it.
What the log looks like
Restroom cleaning log
| Date | Time | Cleaned | Paper and soap refilled | Issues | Initials |
|---|---|---|---|---|---|
How often should a public restroom be cleaned?
It depends on how many people use it. As a rough guide: an office restroom once or twice a day; a restaurant or gym restroom every two to four hours while open; a gas station or shopping mall restroom every one to two hours.
Write the frequency at the top of the log, so anyone can see whether it is being followed.
How to use it, step by step
- Write the site, the restroom and how often it is cleaned.
- Hang the log inside the restroom, in plain sight and in a plastic sleeve.
- After each cleaning, the cleaner writes the date, time and initials.
- Tick whether paper and soap were refilled and note any fault.
- Replace the sheet when it is full and file the old one.
Common mistakes
- Initialing several time slots at once: clients notice.
- Hanging it where nobody can see it.
- Not writing down issues: the tap stays broken and the complaint reaches the client.
- Throwing full sheets away: then you can’t prove anything.
Swap the sheet on the door for a QR code
The cleaner scans the QR code or NFC tag when finished. Anyone using the restroom sees when it was last cleaned and can report a problem from their phone, with nothing to install. The report reaches your supervisor on WhatsApp.
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Frequently asked questions
Where should a restroom cleaning log be posted?
Inside the restroom or on the inside of the door, at eye level and in a plastic sleeve. Users see that it is being cleaned and the sheet stays dry.
Is a restroom cleaning log required?
There is no general rule that requires one in every restroom. Food businesses often keep one as part of their cleaning records, and many clients ask for it in the cleaning contract.
Can a paper log be faked?
Yes: nothing stops someone from filling in several lines at once. That is why more and more companies use a QR code or NFC tag per restroom, which stores the real time of each cleaning.
Is the template free?
Yes. Free and with no sign-up, as a PDF and an editable Excel file.